McIntosh Memorial Library Policies

1. The McIntosh Memorial Library maintains exhibit space on the “Art Wall”, in display cases, or other spaces that the Library designates for exhibit display in the Library facility. The use of these spaces is intended to further the Library Vision and Mission as adopted by the Library Board and not for personal use.

2. Exhibit spaces are available to organizations and individuals engaged in educational, cultural, intellectual, charitable, and other activities of interest.

3. No fees will be charged to use a Library exhibit space or display case.

4. All exhibits not sponsored by the Library must be approved by the Library staff. Since the Library sees a large number of visitors of all ages the staff will consider the appropriateness of the exhibit for those varied audiences.  Library staff reserves the right to exclude submitted art for display.

5. Exhibit spaces are available for up to four weeks and must be scheduled in advance. Scheduling may be limited as necessary to ensure access to the space for the entire community.  Applicants must submit samples or photos of their work for preview.

6. The Library does not assume responsibility or liability for materials exhibited in library facilities. Further, each individual or group is responsible for their own insurance coverage of the exhibit if needed, as McIntosh Memorial Library does not offer insurance protection.

7. The Library may publicize exhibits, but is not obligated to do so.

8. Hanging art must be matted and/or framed for display.

9. The exhibit must include a clearly visible sign or title cards identifying the individual or group responsible for the exhibit. Contact information for the artist should be included.  Displaying a price tag on the art pieces is prohibited.

10. Display cases are available for 3D art.

11. Each exhibitor is responsible for the installation and removal of the exhibit at the time and in the manner specified when the exhibit is scheduled. Exhibitors must supply all materials needed for installation.  The Library may assess fees if exhibits are not removed in a timely manner.

12. Users will assume responsibility for any damage to Library property resulting from their use of Library facilities. The Library may assess charges for damage.

13. The Library reserves the right to cancel a reservation for exhibit space if the space is required for use by the Library or Library related organizations.

14. Applications in advance must be received by the 15^th of the month prior to display date.

15. The applications for reservations are available by contacting the Adult Programming and Outreach staff member at [email protected] or calling 608-637-7151 ext. 7.

Cell phone use is allowed in the building as long as conversations  are not bothering other patrons.  Library staff reserves the right to require that people having loud and/or extended conversations go to an area where they will not bother other people.

A.  Registration

1. All borrowers must be registered and must have a valid local or system library card to borrow library materials.
2. Patrons must fill out an application form to register for a library card. The following statement will be printed on the registration form for the patron’s information and acceptance:

I agree to be responsible for all items borrowed with the library card issued in the above name, including items borrowed with it by others with or without my consent, unless I have previously reported the loss of my card.  I promise to comply with all library rules and policies, both present and future, and to give prompt notice of change of address or loss of library card.

3. Identification is required to register for or to renew an expired library card. Applicants must provide identification in the form of a driver’s license, student ID, state issued ID, or passport.
4. Applicants under 18 years of age must have the written consent of a parent or guardian on the application form to get a library card. Applicants under the age of 18 must also sign the application below the parental signature.

B.  Lost Cards

1. If a patron loses his/her library card, he/she should notify the library staff.
2. All patrons, are required to present a library card. In lieu of, a passport, state issued ID, student ID, or driver’s license can be used to check out items.
3. There is no charge for a replacement card. A new patron registration card shall be filled out to obtain a replacement.

C.  Loan Periods

1. For current loan periods please review the “Checkout Information” handout available at the Circulation Desk.
2. The Director may establish the loan period for special collections, materials which are temporarily in great demand, or as deemed necessary.

D.  Return of Materials

Materials owned by the McIntosh Memorial Library may be returned at any library in the state of Wisconsin.  Please note the patron is responsible for the materials until they are returned to the owning Library.

E. Reserves

Reserves may be placed by patrons either in person, over the phone, or online.  Patrons will be notified by telephone, text, or e-mail when the materials are available.  The reserve item will be held for seven days.

F. Fines and Charges

1. Fines
   • Fines will be charged for overdue library materials according to a schedule set by the Library Board of Trustees. For current fine rates, please review the “Checkout Information” handout available at the Circulation Desk.
   • No fines will accrue on days the library is closed.
   • Patrons will lose checkout privileges if they have fines over $10, charges for lost materials or billed items. To restore checkout privileges, these fines charges, or billed items must be cleared from the borrower’s record.
   • Patrons will receive overdue notices according to their registration preferences.

2. Lost Materials
   • Charges for lost materials are based upon the replacement cost. Plus, a processing fee of $5.00/item.
   • Once an item is paid for, the library will not issue a refund even if the lost item is found.

 G.  Damaged Materials

Patrons will be assessed the replacement cost for a damaged item if it is too damaged to circulate, this includes broken cases and missing barcodes. The patron must pay the replacement cost plus a $5.00 processing fee. The patron may receive the damaged material when they have paid in full for the item.

H.  Confidentiality

1. The relevant Wisconsin laws concerning the confidentiality of library records are Wisconsin Statutes Section 43.30 and the Wisconsin Personal Information Practices Act (sections 19.62 to 19.80).
2. Under Section 43.30, library records which indicate the identity of any individual who borrows or uses the library’s documents or other materials, resources or services may be only be disclosed:
   • With the consent of the individual library user, or
   • By court order, or
   • To custodial parents or guardians of children under the age of 16, or
   • To persons acting within the scope of their duties in the administration of the library or library system, or
   • To other libraries (under certain circumstances) for interlibrary loan purposed [see ss. 43.30 (2) and (3)
   • The McIntosh Memorial Library adheres strictly to all sections of this statute regarding the protection of the confidentiality of its users.

 The McIntosh Memorial Library is committed to serving the informational, educational, cultural, and recreational needs of all its patrons.  The Library has a responsibility to provide all individuals in the community with carefully selected books and other materials to aid in the pursuit of education, information, research, pleasure, and the creative use of leisure time.

The guidelines established by the American library Association in its Library Bill of Rights, Freedom to Read Statement, and Freedom to View Statement are integral to the following policy, which has been adopted by the McIntosh Memorial Library Board of Trustees.

Responsibility for Selection

The ultimate responsibility for the selection of Library materials rests with the Library Director who operates within the framework of the policies determined by the McIntosh Memorial Library Board of Trustees.  While this responsibility may be shared with other members of the Library staff, the Director has the authority to reject or select any item.

Criteria for Selection

The main points considered in the selection of materials are:

1. Individual merit
2. Popular appeal/patron demand
3. Local interest
4. Suitability of material for patron base
5. Existing Library holdings
6. Cost and budgetary constraints

Reviews are a major source of information about new materials.  The primary sources of reviews for the McIntosh Memorial Library include, but are not limited to, Booklist, Library Journal, and the New York Times Book Review.

Access

The McIntosh Memorial Library recognizes that full, confidential, and unrestricted access to information is essential for patrons to exercise their rights as citizens.  Reading, listening, and viewing are individual, private matters.  While anyone is free to select or reject materials for themselves or their own minor children, the freedom of others to read or inquire cannot be restricted.

The Library strives to maintain materials representing all sides of an issue in a neutral, unbiased manner.  Selection of materials does not mean endorsement of views expressed in those materials.  The existence of a particular viewpoint in the collection is a reflection of the library’s policy of intellectual freedom, not an endorsement of that particular point of view.

The library patron is an important part of the selection process.  Requests from patrons are considered when making material selections if the request conforms to the guidelines outlined in this policy statement.

The Library does not stand in place of a parent.  Parents and guardians, not the Library, have the responsibility of guiding and directing the reading, listening, and viewing choices of their own minor children.  Selection of adult collection materials will not be inhibited by the possibility that the items may be utilized by minors.

Gifts and Donations

The Library accepts gifts of books and other materials with the understanding that they will be added to the collection if they meet the criteria for selection listed above.  If gifts do not meet these criteria, they may be sold or otherwise disposed of.  Textbooks, outdated encyclopedias, magazines, and items which are damaged, smelly, or moldy will not be accepted.

The Library will not assign a financial value to donated materials.  However, if requested, the Library will make available to donors a receipt which can be used.

Interlibrary Loan

Interlibrary loan is utilized to obtain from other libraries those materials that are beyond the scope of this Library’s collection.  In return for this service, the McIntosh Memorial Library agrees to lend its materials to other libraries through the same interlibrary loan network.

Withdrawal of materials

The withdrawal of materials, also called weeding, is an ongoing process by which materials that are worn, damaged, outdated, duplicated, inaccurate, or no longer used may be removed from the collection.  Library staff will be responsible for the weeding of materials based on the annual weeding schedule.

Challenged materials

The McIntosh Memorial Library supports the guidelines established by the American Library Association in its Library Bill of Rights, Freedom to Read Statement, and Freedom to View Statement, and considers all materials selected under this policy to be constitutionally protected under the First Amendment of the United States Constitution.  Nevertheless, the McIntosh Memorial Library recognizes the right of individuals to question materials in the Library collection.  A formal process has been developed to assure that complaints and requests for reconsideration are handled in an attentive and consistent manner.  The McIntosh Memorial Library will carefully reevaluate an item when the Statement of Concern about Library Resources form is submitted.

 LIBRARY BILL OF RIGHTS

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

1. Books and other Library resources should be provided for the interest, information, and enlightenment of all people of the community the Library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
3. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
4. Libraries should cooperate with all persons and groups concerned with resisting abridgement of free expression and free access to ideas.
5. A person’s right to use a Library should not be denied or abridged because of origin, age, background or views.
6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

THE FREEDOM TO READ

1. It is in the public interest for publishers and librarians to make available the widest diversity of views and expressions, including those which are unorthodox or unpopular with the majority.
2. Publishers, librarians and booksellers do not need to endorse every idea or presentation contained in the books they make available. It would conflict with the public interest for them to establish their own political, moral or aesthetic views as a standard for determining what books should be published or circulated.
3. It is contrary to the public interest for publishers or librarians to determine the acceptability of a book on the basis of the personal history or political affiliations of the author.
4. There is no place in our society for efforts to coerce the taste of others, to confine adults to the reading matter deemed suitable for adolescents, or to inhibit the efforts of writers to achieve artistic expression.
5. It is not in the public interest to force a reader to accept with any book the prejudgment of a label characterizing the book or author as subversive or dangerous.
6. It is the responsibility of publishers and librarians, as guardians of the people’s freedom to read, to contest encroachments upon that freedom by individuals or groups seeking to impose their own standards or tastes upon the community at large.
7. It is the responsibility of publishers and librarians to give full meaning to the freedom to read by providing books that enrich the quality and diversity of thought and expression. By the exercise of this affirmative responsibility, they can demonstrate that the answer to a bad book is a good one, the answer to a bad idea is a good one.  Adopted June 25 1953; revised January 28, 1972, January 16, 1991 by the American Library Association Council and the Association of American Publishers Freedom to Read Committee.

FREEDOM TO VIEW

The FREEDOM TO VIEW, along with the freedom to speak, to hear, and to read, is protected by the First Amendment to the Constitution of the United States.  In a free society, there is no place for censorship of any medium of expression.  Therefore, these principles are affirmed:

1. To provide the broadest possible access to film, video, and other audiovisual materials because they are a means for the communication of ideas. Liberty of circulation is essential to insure the constitutional guarantee of freedom of expression.
2. To protect the confidentiality of all individuals and institutions using film, video, and other audiovisual materials.
3. To provide film, video, and other audiovisual materials which represent a diversity of views and expression. Selection of a work does not constitute or imply agreement with or approval of the content.
4. To provide a diversity of viewpoints without the constraint of labeling or prejudging film, video and other audiovisual materials on the basis of the moral, religious, or political beliefs of the producer or filmmaker or on the basis of controversial content.
5. To contest vigorously, by all lawful means, every encroachment upon the public’s freedom to view.

This statement was originally drafted by the Freedom to view Committee of the American Film and Video Association (formerly the Educational Film Library Association) and was adopted by the AFVA Board of Directors in February 1979.  This statement was updated and approved by the AFVA Board of Directors in 1989.

Purpose

The comfort room in the Children’s Department at the McIntosh Memorial Library is for use by lactating staff or patrons for the purpose of privately expressing breast milk, nursing or calming small children and infants as needed.

Policy

1. The comfort room will be made available on an equitable basis. Employees will be given first opportunity for use based on laws requiring employers to provide accommodations for nursing mothers.
2. Individual patrons may use the comfort room for up to one hour each day.
3. Individuals using the comfort room must follow the Patron Rules of Conduct policy.
4. Caregivers using the comfort room must remain in direct supervision of all children who are with them.
5. Staff has the discretionary authority to limit the number of children in the room.
6. The room is not large enough to accommodate more than one adult.

The McIntosh Memorial Library prohibits firearms and other weapons in the Library by anyone other than a law enforcement officer.

A book is considered “damaged” if it is returned to the library in a condition that requires extensive repair OR is unable to be repaired and cannot be returned to circulation.  Examples of damaged books include, but are not limited to, water damage, mold, writing on the inside of the book, torn and or missing pages, and/or damage to the outside of the book.  Damage will be assessed by the Library staff and they will determine if the book can be repaired or not.  If not, the full replacement cost of the book plus a processing fee of $5.00 will be charged to the patron.

All documents stored at the McIntosh Memorial Library are stored according to the Record Retention Schedule for Wisconsin’s Public Libraries and Public Library Systems.  This schedule was adopted by the Wisconsin Public Records Board on February 27^th, 2006.

The following policy outlines the procedure the Library Director must follow before disposing of public records:

1. Before disposing of any document review the Wisconsin Public Record Board’s Retention Schedule.
2. If the retention time period has expired, the document may be discarded.
3. Any document containing patron, personnel, or financial information should be shredded and disposed of.
4. Any document not containing patron, personnel, or financial information should be recycled.
5. Any document containing historical information about the Library or community should be carefully reviewed. Historical documents could be offered to the Vernon County Historical Society.

The McIntosh Memorial Library is honored to display community event announcements on our Electronic Communication Systems (ECS) at no cost to non-profit and community organizations.  The announcements will be displayed on the library’s ECS system located at the entrance to the library and at the Circulation Desk.

Due to the large volume of requests we receive on a weekly basis, the information needs to be sent in an electronic format.

Submit your community event announcement by e-mailing the file as a .pdf or .jpeg to Trina Erickson at [email protected].

Send your announcement at least one week prior to the event.

Thank you for your cooperation.

Use Policies

• Users must read the McIntosh Memorial Library In-house Technology Use Agreement.
• The devices will be available on a first-come, first served basis to WRLS cardholders only.
• Patrons must be 14 years of age or over to check out or use the device.
• A current WRLS card will be required to check out the device.
• The technology devices are for in-Library use only and may not be taken outside of the library building.
• The devices should not be left unattended at any time. Devices found unattended by library staff will be immediately returned to the checkout desk.
• At the end of the loan period the device must be returned to the Adult Check out desk.
• The library is not responsible for any user files.
• Printing will be available at a cost of $.25 per sheet for black and white and $1.00 per sheet for color.

Loan Period

• Devices can be checked out for up to four hours per day.
• Devices cannot be renewed.
• Devices not returned will be considered lost/stolen and the user will be billed for the full replacement fees. The Viroqua Police Department will also be notified of the computer theft.

Fines and Replacements

• The user will be responsible for the full replacement cost.
• The overdue fine on the computer is $50.00 per day.

I accept full responsibility for the technical device and accessories that I am borrowing.  I understand that I am responsible for the costs of repairing (parts and labor costs) or replacing this device, components, and accessories if they are damaged, lost, or stolen while it is checked out to me.

Use Policies

• Users must read the McIntosh Memorial Library Laptop Loan Agreement.
• Laptop computers will be available on a first-come, first-served basis to WRLS cardholders only.
• Users must be at least 14 years of age to check out laptop computers.
• A current WRLS card and/or a valid driver’s license or photo id will be required to check out a laptop.
• Laptops are for in-Library use only and may not be taken outside the Library.
• Laptops should not be left unattended at any time. Laptops found unattended by library staff will be immediately returned to the circulation desk.
• At the end of the loan period the laptop computer must be returned to the circulation desk.
•  All files saved on the hard drive will be erased when the computer is returned.
• Printing will be available for a nominal charge.

Loan Period

• Laptops can be checked out for up to four hours per day.
• Laptops cannot be renewed.
• Laptops not returned will be considered lost/stolen and the user will be billed for the full replacement cost. The Viroqua Police Department will also be notified of the computer theft.

Fines and Replacements

• The replacement cost for a laptop computer will be no less than $600.00, plus accrued overdue fines.
• The overdue fine on the computer is $50.00 per day.

I accept full responsibility for the laptop computer and accessories that I am borrowing.  I understand that I am responsible for the costs of repairing (parts and labor costs) or replacing this laptop computer, components, and accessories if they are damaged, lost, or stolen while it is checked out to me.

The McIntosh Memorial Library will serve the public including all residents of the community and the Winding Rivers Library System area.  Service will not be denied or abridged because of religious, racial, social, economic, political status, mental, emotional, or physical condition, age, or sexual orientation.

The use of the library may be denied for due cause.  Such cause may be failure to return library materials or to pay penalties, destruction of library property, disturbance of other patrons, or any other illegal, disruptive, or objectionable conduct on library premises.

It is the policy of the Board of Trustees that patrons of the McIntosh Memorial Library have the right to use library materials and services without being unduly disturbed or impeded by other library users, and that patrons and staff have the right to a secure and congenial environment.

GUIDELINES

By using the Library you agree to the following guidelines.  Failure to comply with these guidelines may result in the loss of Library use privileges.

1. It is a patron’s responsibility to maintain necessary and proper standards of behavior in order to protect his/her individual rights and the rights and privileges of other patrons.  If a patron creates a public nuisance, that patron may be restricted from the library and from the use of the library facilities.
2. All children under age six must be accompanied by a parent or designated responsible person while in the library.  If a young child is attending a preschool library program, we require the parent or person responsible for the wellbeing of the child remain in the library throughout the program.
3. If a child is still at the library at closing time, every attempt will be made to contact a responsible adult.  If contact is unable to be made, the Viroqua Police Department will be contacted in order to report the child as unattended.  The library staff assumes no responsibility for children left alone at closing time.
4. A child (whether with parents or not) who is continually being disruptive or disrespectful will be given a warning that he/she must settle down or will be asked to leave the library.  If after a second warning the child continues to be disruptive or disrespectful, he/she will be asked to leave the library.  If the child needs to contact a parent, he/she may do so and then wait with a staff person until the parent arrives.
5. Smoking and the use of any form of nicotine delivery product are prohibited on library grounds, including but not limited to, chewing tobacco, dipping snuff, or e-cigarettes.  Smoking is defined as the holding, carrying, lighting, inhaling and exhaling of a lighted cigar, cigarette, pipe or other lit tobacco products or of smoke or vapor from an electronic smoking device or nicotine delivery system.
6. Covered beverages are permitted on library premises, except near library computers.
7. Shoes must be worn in the library at all times.
8. Bicycles are not permitted in any library public area or entryway. Roller-skating and skateboarding are not permitted in the library. Wagons and strollers may not be left obstructing a corridor, hallway, aisle, entry or exit.
9. Selling products or services, or soliciting donations is not permitted in the library, except as part of a library-sponsored program, or approved by the Library Director.
10. Taking surveys, circulating petitions, distributing leaflets, and other similar activities are permitted in the library only when authorized by the Library Director.
11. Animals, except those used to aid persons with disabilities, are not permitted in the library, except as part of a library sponsored program.
12. The violation of federal or state laws or local ordinances will not be permitted on library property. Theft, vandalism, and mutilation of library property are criminal offenses and may be prosecuted. The library staff reserves the right to inspect all bags, briefcases, backpacks, and other such items when the staff has reason to believe this rule has been violated. The library is not responsible for personal belongings left unattended.

Purpose:  The Patron Grievance Policy addresses patron complaints regarding library services, materials, procedures, policies, and staff conduct.  Library policies and procedures have been developed to provide fair and efficient service to all individuals.  Persons who have experienced difficulties with a library service, policy, or staff member are encouraged to discuss those concerns with library staff.  Library staff will attempt to resolve issues as quickly and fairly as possible.  A patron may request to file a formal grievance if the issue cannot be resolved.  Formal grievances are filed as follows.

Patron Grievance Procedure

A patron who wishes to file a formal grievance about a library policy, procedure, service, or staff member’s conduct should submit a written complaint to the Library Director.  The written complaint should include the date of the complaint, the name, address, email address, and telephone number of the individual making the complaint and a detailed explanation of the issue.  The Library Director will determine if the complaint should be placed on the agenda of the next regular meeting of the McIntosh Memorial Library Board of Trustees.  The patron will be informed of the decision and what action was taken regarding the incident.

Library staff will not relay or take personal messages for patrons.  If it is determined that an emergency exists, Library staff will page the person needed.

The Library staff will not be responsible for any patron’s personal property.  Staff cannot monitor personal property or hold personal property behind a desk or in a staff area for any patron.

The purpose of the public relations policy is to guide efforts to keep the community informed about the McIntosh Memorial Library’s mission, services, and resources and to foster a positive public image in order to maximize effective use and support.

The objectives of the Library’s public relations program are:

1. To promote awareness and understanding of the Library and its roles and activities in the community.
2. To stimulate interest in and facilitate use of the Library.
3. To encourage public participation in planning Library services.
4. To build advocacy for the Library’s needs and the activities of the Friends of the Library organization.

The following means may be used to accomplish the foregoing objectives:

1. Specific goals and activities shall be developed annually, and the program shall be evaluated periodically.
2. Personal and informational group contacts shall be maintained with government officials, service clubs, civic associations, and other community organizations by library staff and board members.
3. Local media shall be utilized to keep the public aware of and informed about the resources and services of the McIntosh Library.
4. Informational materials will be communicated to the public via the library website, Facebook page, and other effective methods of reaching the public.
5. The Library may sponsor programs, classes, exhibits, and other library-centered activities and shall cooperate with other groups in organizing these to fulfill the needs of the community for educational, cultural, informational or recreational opportunities.
6. The Library Director or a designated staff member shall have the responsibility for coordinating the public relations and public information activities of the Library.

Thank you for choosing one of our meeting rooms at the McIntosh Memorial Library (hereafter known as Library). The meeting rooms are available to organizations that wish to promote an open forum for knowledge, ideas, and cultural enrichment. Meeting room requests should be made by using our online reservation service at mcintoshmemoriallibrary.org.  You can also contact Library Director Trina Erickson at [email protected] or calling (608) 637-7151 extension 3.

Availability

The meeting rooms are primarily designed for Library programs and use.  The Library meeting rooms are available for public use as indicated below. The rooms are available on a first-come basis. Please note the rooms are not available prior to the Library opening time, or within 15 minutes of closing time.   Keep this in mind when scheduling if you need setup time prior to the start of your event.

Meeting Room Regulations

1. The public meeting rooms are not available for fundraising or for-profit activities, purely social functions (e.g. receptions, birthday parties, showers, etc.) or activities that by their nature are or could be disruptive to normal Library operations (e.g. loud rallies or ceremonies). Noise resulting from public use of the meeting rooms must fall within levels that are acceptable and consistent with normal Library operations.
2. No sales are allowed on any Library property.
3. The Library reserves the right to review each prospective use and determine whether or not that use falls within the meeting room guidelines. Use of the premises may be terminated at any time if the conduct of the group, or any member of the group, is disruptive to Library service, abusive or dangerous to the building, Library materials, exhibits, furnishings or individuals in the building.
4. The public meeting rooms must be reserved a minimum of 24 hours prior to the date and time needed.
5. Groups using the meeting rooms are encouraged to restrict meeting times to a maximum of two hours.
6. General courtesy and safety are expected. Individuals responsible for the meeting must ensure that all attendees know where the fire exits are located.
7. The facility is smoke-free and alcoholic beverages are not permitted in the building.
8. Library staff or representatives may enter the meeting rooms at any time and on any occasion.
9. Animals (with the exception of Seeing Eye or registered assist dogs) may not be brought onto Library premises unless they are part of a Library sponsored program.
10. It is the responsibility of the user organization to comply with the provisions of ADA (Americans with Disabilities Act), including providing an interpreter, if requested.

Food & Beverages

1. Food and non-alcoholic beverages may be served in the Library meeting rooms. If there are spills or stains to the carpet or furnishings of the room, the users may incur cleaning charges.

DVD/Video Showings

1. User organizations agree they will comply with copyright laws and will secure necessary performance licenses for DVD/video showings and exempt the Library for any failure to do so.

Equipment/Materials

1. Supplies stored in library cabinets and closets are not available for public use.
2. The Library is not responsible for equipment or materials owned by an organization and used in the Library. Equipment and materials owned by others may not be stored at the Library.
3. There is no charge for the use of Library equipment. Equipment is defined as a computer, television, and DVD player. The Library cannot provide operators for the equipment. If instruction is required for equipment operation, a representative of the group must set up an appointment with the meeting room coordinator in advance.

Cancellations

1. Please call at least 24 hours in advance to cancel a meeting room reservation.  Failure to properly cancel a reservation may result in not being able to use the space for future functions.
2. The Library may cancel confirmed reservations to accommodate Library sponsored activities. Library staff will notify meeting room users in the event of a cancellation.

Vacating the Rooms

1. Users are expected to vacate rooms at the scheduled time as the same room may be used by several groups on one day.
2. Users are expected to clean up the room when they have finished using the space.
3. The meeting rooms must be vacated 15 minutes before closing time which means no later than the following times listed. A $100 fee may be charged if a group occupies the room beyond these times.

Monday – Thursday:  The room must be vacated by 7:45pm.

Friday:  The room must be vacated by 5:45pm

Saturday:  The room must be vacated by 2:45pm.

Use Policies

• Users must read the McIntosh Memorial Library Teen Gaming Policy.
• The gaming kits (4 controllers, 4 headphones, 4 nunchucks, 4 coil wristbands, one headphone splitter, and one timer) will be available on a first-come, first served basis for WRLS cardholders only who are 13 -19 years old.
• The contents of the kit are to be used in the Teen Area of the Library only.
• Games must be checked out from the Children or Teen Areas only. No outside games can be used.
• At the end of the loan period, the kit and all of its contents must be returned to the circulation desk.
• The kits should not be left unattended at any time. Kits found unattended by library staff will be immediately returned to the circulation desk.
• All gamers must have a signed policy on file.

Loan Period

• The kit can be checked out for up to one hour per day.
• The kit can be renewed for an additional hour if there is no one waiting to use it.

Fines and Replacements

• The user will be responsible for the full replacement cost.
• The overdue fine on the Gaming Kit is $50.00 per day.

I accept full responsibility for the Gaming Kit and accessories that I am borrowing.  I understand that I am responsible for the costs of repairing (parts and labor costs) or replacing this device, components, and accessories if they are damaged, lost, or stolen while it is checked out to me.